Fundraising Event Planning Package:

Fundraiser Planning & Event Management Package

Initial Consultation & Strategy Development

• Initial consultation to understand your fundraising goals and objectives
• Comprehensive fundraising event planning and strategy sessions to ensure success

Event Theme & Design

• Custom event theme and design concepts tailored to your fundraising event
• Branding and marketing materials, including invitations, signage, and more
• Décor planning and execution to create a captivating atmosphere for your fundraiser

Budget Planning & Management

• Detailed budget creation and management for your fundraising event
• Regular budget updates and financial tracking to ensure financial goals are met

Venue Selection & Management

• Research and selection of suitable venues to host your fundraising event
• Venue negotiation and booking to secure the best location for your fundraiser
• Site visits and venue walkthroughs to guarantee smooth event planning and execution

Sponsorship & Donor Management

• Development of sponsorship packages to attract and engage sponsors
• Outreach and management of sponsors and donors to maximize fundraising potential
• Coordination of donor recognition and appreciation activities to strengthen relationships

Vendor Coordination

• Sourcing and booking of all necessary vendors, including caterers, AV equipment, and decorators, for a seamless fundraising event
• Contract negotiation and management to ensure all vendor agreements align with your event goals
• Coordination and communication with vendors to maintain a cohesive event experience

Catering & Menu Planning

• Custom menu development to align with your fundraising event theme
• Coordination with caterers for tastings and final menu selection to meet your guests' preferences
• Management of dietary restrictions and special requests to accommodate all attendees

Logistics & On-Site Management

• Detailed event timeline and run-of-show creation to ensure every aspect of your fundraising event runs smoothly
• Coordination of event setup and breakdown for a hassle-free experience
• On-site management and support throughout the event to handle any unexpected challenges

Audio-Visual & Technical Support

• AV equipment rental and setup to enhance the fundraising event experience
• Coordination with technical support teams for flawless presentations and speeches
• Live event production management to keep the energy high and the event on track

Entertainment & Activities

• Booking and management of entertainment options, including speakers, performers, and interactive activities to engage attendees
• Coordination of fun and meaningful activities that align with your fundraising objectives

Registration & Guest Management

• Online registration setup and management to streamline the guest experience
• On-site registration support and guest list management to ensure a smooth check-in process
• Coordination of attendee communication and event updates to keep everyone informed

Marketing & Promotion

• Development of a marketing plan to effectively promote your fundraising event
• Management of social media, email campaigns, and other promotional activities to reach your target audience
• Press release creation and distribution to generate buzz and increase event visibility

Fundraising Strategies & Execution

• Development of innovative fundraising strategies, including auctions, raffles, and more, to maximize donations
• Coordination of fundraising activities during the event to keep the momentum going
• Post-event follow-up and donation collection to ensure all contributions are received

Post-Event Services

• Post-event evaluation and feedback collection to measure success and gather insights
• Analysis and reporting of event success metrics to inform future fundraising efforts
• Follow-up communication with attendees and sponsors to express gratitude and build lasting relationships

Price: $6,500

This package covers comprehensive fundraising event planning and management. Costs for food, drinks, and additional amenities are separate and will be customized to your preferences. Book your FREE initial consultation today to start planning a successful fundraising event!